Case Studies/Projects

Physical Asset Verification Pilot Project

Client – Confidential

Industry – FMCG

Location – United Kingdom

Year Completed – 2020

Project Summary

For this project, Optimal was requested to review an existing asset register for various SSP sites with the aim to identify gaps specific to the selected sites. Visits were arranged to verify and capture data; critical to updating the register. Based on initial assessment of data provided, a scope was developed which covered:

  • Detailed Review of Asset Register
  • Site Visit and Data Capture
  • Asset Data Validation
  • Data Analysis and Optimisation

An inhouse data management software tool was used to create a digital replica of the assets register, which incorporated site and asset specific information. During each site visit, area specific risk assessment was conducted. Assets were located based on unique identifiers. Missing information, such as equipment type, age, model, cost, etc. were captured using the mobile version of the data management software. Asset photos were also taken and attached to the digital register for data validation as well as condition and criticality assessment. The data was post-processed and optimised according to relevant Catering & Facilities Standards; ISO 19650 for asset information digitization, BS 8544 for lifecycle costing and SFG20 for facilities maintenance management.

Key Benefits | Outcomes

We delivered a set of verified asset register data capturing the following undertakings:

  • Gap Analysis to identify missing data and site visits to bridge the gaps
  • Validation of the existing data and optimisation in line with relevant industry standards
  • Fully defined functional locations, hierarchy and physical location specific naming conventions
  • Asset financial analysis using KPIs, such as NPV, payback period and benefit to cost ratio
  • Maintenance strategy conforming to SFG20 as per equipment category
  • Asset condition and criticality assessment based on CIBSE Guide M.